Latest update April 25th, 2024 12:59 AM
May 14, 2017 News
– 7 projects re-tendered
It appears that contractors vying for state projects are suffering because of simple things like not submitting required documents.
The Ministry of Communities yesterday met with several small contractors to discuss their mis-steps in the tendering process. The contractors were among those who bid for nine projects – seven of which they were non-responsive to.
According to the ministry, the group met with Permanent Secretary, Emil McGarrell and Procurement Manager, Michael Blackman, in the boardroom of its Fort Street, Kingston office.
The PS urged the contractors to build their capacity to perform not only small contracts but much larger ones.
However, he noted that the work must be of a very high standard and must be done accurately.
The PS further urged the contractors to set their own standards and core values that would guide their company during the tendering process.
The official stated that all of the tenders failed due to simple administrative lapses such as forgetting to include the business registration.
“We put out a tender for which you responded, but unfortunately everybody failed to meet the criteria. This is for the administrative aspect and not the technical aspect.”
The problems were because of some simple requirements. Some of the contractors failed to submit a valid registration, National Insurance Scheme (NIS) and Guyana Revenue Authority (GRA) compliance, while others did not complete the tender documents or failed to attach a signature to the bid declaration form.
Other tenders were deemed non-responsive due to a failure to indicate whether they are engaged in litigation, whether they are involved in ongoing projects, and for failing to provide a list of equipment.
The meeting would come after the ministry advertised for nine projects in recent months after evaluating the tenders, it was decided that seven of these projects would have to be retendered.
The meeting was to bring the contractors to bring them up to speed with the procurement process and its guidelines.
The PS stressed that there was no question as to the technical capabilities of the contractors, but all the hiccups were avoidable and of an administrative nature. He explained the tender process and answered questions from all of the contractors. They were informed that the law requires the ministry to give notification of the responsiveness of each bid and they also have a right to request the reason for the contractors’ non-responsiveness.
The contractors were informed that they all will be allowed to re-tender and once compliant, seven of them, would each received a project.
There has been an increased push for small contractors to benefit more from state projects.
In the past, there have been numerous complaints of corruption making it difficult for the smaller contractors to get a piece of the state pie. There have been improvements in the systems, thanks to tougher legislation and new personnel in a number of the procurement bodies.
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