Gov’t shifts position on accepting lowest bid
After committing to accepting the lowest bidder who meets other criteria for the supply of Netbooks under the One Laptop Per Family Project (OLPF), the government has now shifted its position.
In the original bid documents, it was stated that the government would award the contract to the bidder whose offer has been “determined to be substantially responsive, meets the evaluation criteria and has the lowest bid price.”
But now, the government has changed its mind. Instead of accepting the lowest bid, revised bid documents say that the contract will be awarded to the bidder who racks up the most points under an evaluation method that has been crafted.
The government has been known to doggedly refuse any suggestion that it should accept the lowest bid on projects. In the advertisement for the supply of Netbooks, it said the Office of the President, under which the OLPF is being managed, is “not bound to accept any or the lowest bid and reserves the right to reject any and all bids.”
But in the actual original bid documents, the government commits to accepting the lowest bid if the bidder satisfies other conditions.
But the rules for accepting the best bidder have changed dramatically.
The new bid document states: “The Purchaser shall award the contract to the Bidder whose Bid has been determined to be substantially responsive, meets all of the pre-qualification criteria and who has the highest total evaluated bid points.”
According to the documents, released Thursday, a bidder would be selected after earning points under a four tier evaluation tier. They would be scored on: Technical Specifications; Delivery Schedule; Inspections and tests; and Bid Price.
Bidders must provide a sample Netbook/laptop, identical to what the Bidder intends to supply, on or before the date and time of opening of the bid for testing by the E-Government Department of the Government of Guyana. The laptop must conform to the specifications.
Among the features, the laptops would have one Gigabyte memory, and carry a built in camera of 0.3 megapixle. Preinstalled software applications were listed as Microsoft Office Full Suite, Antivirus with 12 months subscription and Adobe Acrobat reader. The government wants a supplier who could give a one-year warranty.
The eligible bidder is required to have a facility in Guyana to provide spare parts, after sales services and warranty enforcement.
The closing date for bids has been extended from March 29 to April 12.
The evaluation of bids and award of contract period should be approximately 16 days after the submission of bids.
The successful bidder will have 14 days to provide the required performance security and signed contract.
The government has set aside $1.8 billion on the OLPF Project for this year. It intends to acquire 27, 000 Netbooks at US$295 each.
Bid documents and additional information can be had from: Sesh Sukhdeo, Senior Project Manager of the OLPF Project. The project’s address is given as 110 Barrack and Duke Streets, Kingston, Georgetown with email email@example.com and telephone #: (592) 231-8281 or (592) 231-8278.
Bid documents may also be requested electronically at the email address given above. However, electronic bidding shall not be permitted.